HOW YOUR INQUIRY IS PROCESSED BY ALEA
Plan of action
When you write to Alea’s board (or your case is passed from Fastaval’s Bunker to Alea’s board), you will be given a date for the processing of you inquiry. At the very latest you case will be processed at the next board meeting. Alea’s board meets every other month, but if the matter is urgent, we will have en extraordinary meeting, after which you will receive a plan of action, to let you know what is going to happen and when.
Alea’s Board is founded on a principle of confidentiality. This means, that we never tell outsiders about who has approached us. In the case of any accusations against named persons, we will out of principle hear out both parties – if necessary also any witnesses in the case. This step is necessary for us to make an informed decision.
Alea’s board does under no circumstances comment on personal matters in public, but we maintain the right notify Fastaval’s General about ongoing cases.
When the board processes a personal case, we make a risk assessment of the person you have named in you inquiry. We assess whether it is likely that the person will repeat his unwanted action at Fastaval. Among other things, we look at:
- If there is an ongoing criminal case, or if is there a previous conviction?
- If the reported person have a history of other reports and bad behaviour?
- The severity of what you have experienced or what you are afraid of might happen.
- Any wish you might have to enter into a dialogue in order to find a solution (such as participating in conflict mediation, see below)
We see it as aggravating circumstances when an organizer has crossed the line or if a minor is involved.
Once a decision has been made in your case, you will receive a written notice from Alea’s about our decision.
Depending on the seriousness of the case, Alea’s board will offer conflict mediation between parts, to try and find a solution where both parties can participate at Fastaval safely. Both you and the other party have the right to an assistant or a deputy. A possible conflict mediation can take place both physically or digitally, depending on you wishes.
If Alea’s board assesses that a person is exhibiting behavior, making them unwanted at Fastaval, you will both be notified. Consequence might be, that the person is banned for a number of years, or that the person is only welcome at Fastaval under special circumstances. For example, it is conceivable that the person in question may participate, but may not drink alcohol. Or that the person may participate, but can not have an organizing post or is banned from in certain areas of the convention.
Alea’s decisions to ban or limit participation in Fastaval, as a result of a personal case, is uphold for a minimum of three years. Afterwards, the Board is obligated to re-discuss the matter and make a new risk assessment. You will of course be contacted, to know the outcome of this decision.
Failure to comply with participation under special circumstances will result in a ban from Fastaval for three years or more.
How long can we archive you case?
Alea complies with Danish law and the GDPR rules. Therefore, once your case is closed, it will be deleted from Alea’s archive.